You should also take this opportunity to place spaces and commas to divide the information. Choose each of the fields to add them in the order you wish to appear. In my case the spreadsheet had columns (fields) for Name, Address, City, State, and Zip Code. Use the Insert Merge Field drop-down to select the fields you wish to include in the label. So we’ve got the label type selected and we have the data, let’s tell Mail Merge what data fields from the list to use for the label.Ĩ. If you have a specific range you wish to select enter it in the Cell Range text box, click OK to proceed. Select the sheet that contains the address list data from the Excel workbook. You will see the following prompt, click OK to continue.ħ. When the dialog box opens select the pre-formatted Excel spreadsheet containing the address list and click Open.Ħ. Note: This is where you can choose a FileMaker database, Apple Address book, or Office Address book as a data source.ĥ.

Click Get List and select Open Data Source from the list. Now that we have the correct label selected we will need to select the data source for the names and addresses that will be printed on the labels, expand the Select Recipients List section in the Mail Merge Manager to continue.Ĥ. Verify that the label dimensions are correct and click OK. Make sure to select the company and label number.ģ. Select the Label product company from the list, in this example I used Avery label number 5161. Click the Create New button to select Labels from the list.Ģ. In the Mail Merge Manager window click on Select Document Type to expand the selection. In this case we will be printing labels, but you can also print form letters, envelopes, and catalog.ġ. Click Mail Merge Manager from the list.įirst thing we need to do is select the document type that you will be printing. Create a blank document in Word 2011 and click Tools.Ģ. How to Print Labels in Word 2011 with Mail Merge Manager Open Mail Merge Manager in Word 2011ġ. Try to keep data fields like Address, City, State, and Zip Code in separate columns (see example below). Software/Hardware used: Excel 2011 and Word 2011 running on Mac OS X.īefore proceeding the first thing you need to do is ensure that you have a properly formatted Excel spreadsheet to use as the data source for your labels. If you have any comments or questions please use the comments form at the end of the guide. For those of your coming from Office for Windows you will notice that there a lot of differences between Mail Merge in Windows and Mac, but I’ve detailed each of the steps below to guide through the entire process. In the steps below I will show you how to print labels from a list using Word 2011. Are you trying to print a set of labels from an address list stored in Excel, FileMaker, or your Apple Contact list? If so you are going to love this guide.

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